Proofreading Tips & Techniques
“Proofing is a critical step in any project involving a printed image or text.
The process of proofreading a document or layout is often rushed. It’s very easy to do a quick scan of a proof, and approve it without really reviewing the detailed information provided. This can be a costly, and time-consuming error – and one that is easily avoided.
The following tips for properly reviewing and approving a proof will help the reduce the chances of potential issues:
- Always print the proof and review in hard copy rather than on the computer screen.
- Read any text in the proof out loud – this ensures that you read every line in detail, and avoid missing any of the text.
- Review the dimensions to ensure that they are accurate and in the same units of measure intended
- Have a second person review the text prior to approval to ensure that all errors have been identified
- If there are translations of the text, have someone that is able to translate the text proofread the layout and approve the translations
- Review the guidelines for use of any logo/branding on the layout to ensure it complies with the intended use
Proofreading requires a very high level of attention to detail. If there is a person on your team that is a stickler for accuracy/detail, consider making them the final step in the review process for any proofing.